The following blog is written by Epicur Pharma’s Advisory Council member Jan Woods, a veterinary hospital consultant, and national speaker with expertise in DEA compliance, state and federal regulations, and clinic and hospital practice management.
Below, Jan outlines how to properly manage a spilled or broken bottle.
Have you ever broken or spilled a bottle of a controlled substance? If so, did you document it? Correctly, according to the Drug Enforcement Administration (DEA) regulations?
Answering no to either of those documentation questions could mean your practice is at risk. The stocking of controlled substances in veterinary practices offers several benefits to patient care, but it also means veterinarians and staff must stay up to date on proper documentation, handling, storage, and disposal methods to ensure the practice remains compliant.
Mistakes happen – bottles spill or break. Keep these small messes from turning into larger ones by improving your compliance with DEA regulations!
5 Reminders for Properly Documenting a Spilled or Broken Bottle of a Controlled Substance
- A spill or breakage does not constitute a loss because the registrant can account for the controlled substance.
- A spill or break does not require notification to the DEA, per 70 FR 47096and 68 FR 40578. However, the DEA specifically states that the registrant “should continue to employ common sense, good faith approaches to their reporting, and recordkeeping obligations in the case of breakage and spillage.”
- The person who spilled or broke the bottle and a witness (2 people total) must immediately date and log the spill or break in your controlled substance reconciliation log, by schedule and list the reason for the break or spill. For example a bottle accidentally broke or spilled/unintentional loss.
- Dispose of the controlled substance spill or break according to controlled substance medical waste regulations.
- Fill out a DEA Form 41 completely, using the same reason for the break or spill as written in your controlled substance reconciliation log. For example, a bottle accidentally broke or spilled/unintentional loss. Keep the break or spill on file with your controlled substance recordkeeping. *Reminder* your state regulations may differ from the DEA’s
If you need any type of controlled substance guidance, logs, forms, pre or post-audit, or a controlled substance policy, you can find more at askjanforhelp.com.
Thanks for the insights, Jan! Want to hear more from Jan? Check out our previous blog from her about helping veterinary practices better understand the value of 503B manufacturers.
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Easing Pet Anxiety and Empowering Owners
Imagine a dog trembling at the sound of thunder or a cat hiding for hours after a trip to the vet. These aren’t just quirks, they’re signs of anxiety, a condition that affects countless pets and often leaves their owners feeling helpless. Whether it’s separation stress, loud noises, or unfamiliar environments, anxiety can disrupt a pet’s well-being and strain the bond between animal and human. Advancing the standard of care for animals doesn’t just happen in veterinary practices; informed ownership leads to better care all around. By getting to the root of pet anxiety and educating on effective responses, veterinary professionals can empower and ease pet owners and their pets alike. Getting to the root of a pet’s anxiety Anxiety manifests in humans through rapid heart rate, rapid breathing, sweating, trembling, feeling weak, restlessness, nervousness, paranoia, and more. Animals are no different. Pets experience anxiety from the anticipation of a fear-inducing stimulus. 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As a veterinary professional, you play a vital role in this learning process. By offering clear explanations, personalized guidance, and evidence-based resources, you empower owners to take proactive steps. This includes recognizing early warning signs, implementing calming strategies, and knowing when to seek medical support. When pet parents feel empowered, they become active participants in their pet’s healing journey, reducing stress for everyone involved—and most likely making visits to your practice much simpler in many cases! How pet owners can ease pet anxiety Managing pet anxiety requires a blend of behavioral techniques, environmental adjustments, and sometimes medical intervention. Here are some proven strategies to share with your clients: Create a Safe Space: Designate a quiet, cozy area where their pet can retreat during stressful moments. Familiar blankets, toys, and scents can help soothe them. 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